Version 3.2 — Last updated 25 October 2026
This notice explains what personal data Dealflowhub.ai collects, why, who can see it, how long we keep it, and your rights. It covers our website and our platform for founders, investors, mentors and partners. It also explains exactly what we do with data from a Google Calendar you connect (section 6).
Dealflowhub.ai is run by Dealflowhub Limited, company number 14041440, registered in England and Wales at Elthorne Gate, 64 High Street, Pinner, England, HA5 5QA.
We are the data controller for the personal data in this notice. For anything about your data, email info@dealflowhub.ai.
UK data protection law requires a legal basis for each use. Ours are below.
| Purpose | Data | Legal basis |
|---|---|---|
| Reviewing new members. Our team checks every account before it is switched on | Account, profile and company data you give at sign-up | Legitimate interests (keeping the network trustworthy) |
| Running your account and matching founders, investors, mentors and partners | Account, profile and company data, investment preferences | Contract |
| Scheduling meetings: offering times when you are free, and adding confirmed meetings to your calendar | Working hours, time zone, busy periods from a connected calendar | Contract |
| AI pitch scoring and pitch summaries (see section 6) | Pitch deck, startup details | Contract / legitimate interests |
| AI match scoring (see section 6) | Profile and company data, investment preferences | Contract / legitimate interests |
| Recording Zoom meetings and summarising them with AI. This happens unless the organiser turns recording off when scheduling, and every participant is told beforehand | Voice, video, names, what is said in the meeting | Legitimate interests, with notice and an opt-out |
| Verifying companies against Companies House | Company name and number, registered address, officers | Legal obligation / legitimate interests (fraud prevention) |
| Payments, subscriptions and mentor payouts | Name, email, billing details, payout details, transaction history | Contract / legal obligation (financial records) |
| Agreements, NDAs and e-signatures | Name, email, signature, signing date and time, IP address, browser, and a fingerprint of the NDA text you signed | Contract |
| WhatsApp notifications and community | Name, phone number, message content | Consent — you can opt out at any time |
| Email notifications | Name, email, account activity | Contract (service emails) / consent (marketing emails) |
| Bot protection on sign-up, sign-in and our public forms | IP address, browser and device signals | Legitimate interests (preventing spam and abuse) |
| Security, fraud prevention and audit logs, including who opened which document | Sign-in history, IP address, browser, document views and downloads, admin actions | Legitimate interests |
Where we rely on legitimate interests, we have weighed our interests against yours. You can object at any time (see section 9).
Other members see only what the platform's access rules allow:
Our team can see account data to review members, run the platform and give support. We may also disclose data where the law requires it, for example to a court or regulator.
We do not sell personal data.
These companies run parts of the service for us. They act on our instructions and may use your data only to provide that service.
Some of these providers process data outside the UK, for example in the United States. When they do, we rely on UK adequacy regulations (such as the UK–US Data Bridge, where the provider is certified), the UK International Data Transfer Agreement, or the UK Addendum to the EU Standard Contractual Clauses. Email info@dealflowhub.ai for the safeguard used for a particular provider.
Connecting a calendar is optional. Without one, scheduling works from the working hours you set. If you connect a Google Calendar, we ask Google for two permissions:
| Permission | Why we need it |
|---|---|
calendar.readonly | To read your busy periods, so you are never offered a meeting slot that clashes with something already in your diary. |
calendar.events | To add a meeting you confirm on our platform to your calendar, and to update or remove it when that meeting is rescheduled or cancelled. |
We do not share Google user data with anyone, and we do not sell it or use it for advertising. It is never sent to an AI service. Our staff do not read it, except where you ask us to for support, where it is needed for security, or where the law requires it.
You can disconnect your calendar at any time from Settings → Calendar (the "Scheduling setup" page) on the platform. You can also remove Dealflowhub.ai's access from your Google Account permissions page.
Dealflowhub.ai's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Google user data is never used, transferred or sold to develop, train or improve generalised or foundational artificial intelligence or machine learning models, whether as raw, aggregated or derived data. The platform's AI features operate only on information members enter into Dealflowhub.ai — profile fields, pitch material and meeting transcripts from our own video provider — and never on data received from Google Workspace APIs. Calendar availability is used solely to compute meeting times within the platform, and is not sent to any AI or machine learning service.
Scores influence which startups investors see, and in what order. They do not, on their own, produce legal or similarly significant effects: our team and investors make the actual decisions. You can ask a person to review your score, or contest it, by emailing info@dealflowhub.ai.
A scheduled job deletes data once it is past these periods:
The job runs weekly, so deletion can take up to a further seven days.
No system is completely secure, but we work to keep the risk low.
You have the right to:
To use any of these rights, email info@dealflowhub.ai. We will reply within one month. If your request is complex we may take up to two more months, and we will tell you if we do.
You can complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113. We would like the chance to put things right first, so please contact us before you do.
Our website uses essential cookies, which it needs to work, and analytics cookies (Google Analytics), which are set only if you accept them. Our Cookie Policy lists each cookie and explains how to change your choice.
Dealflowhub.ai is for adults. Our Terms of Service require members to be at least 18. We do not knowingly collect data from anyone younger. If you think a child has given us their data, email info@dealflowhub.ai and we will delete it.
If we make a material change, we will tell you in the product and by email. The version and date at the top of this page show when it last changed. Previous versions are available on request.
Dealflowhub Limited
Elthorne Gate, 64 High Street
Pinner, England, HA5 5QA
Email: info@dealflowhub.ai